• Regular assessment for periodical condo fees
• Association’s invoices (sales, rentals…)
• Deposits (completed automatically including the printing of the deposit slip)
• Suppliers’ invoices or credit notes registering
• Checks (completed and printed automatically including MICR magnetic codes for PRO users)
• Banking fees, interest revenues or bank transfers done with a few clicks
• Collection of receivables by check (including one payment paying multiple accounts) New!
• Collection of receivables by importing a lockbox payment file New!
• Registering of returned checks or electronic payments non accepted
• Electronic collection by direct payments (withdrawn directly from owners’ accounts)
• Banking reconciliation (for as many accounts as you want)
• Registering and automatic reimbursement of security deposits New!
• You can create as many recurrent transaction groups as you want.

• Calculating and charging the regular periodical assessment.
• Collecting your receivables using direct payments (no check to manipulate nor to deposit). The total amount is automatically deposited into your bank account.
• Printing in colors all your financial statements with a few clicks (Balance Sheet, Net Income Statement, Revenue and Expense Statement compared to your budgets, lists of payables and receivables, etc.)
• Printing or sending by E-mail statements for late payments (with a stub which owners can return with their payment).
• Producing your banking reconciliation

• Undo the last transaction
• Use your own data in the PRACTICE mode to test a specific transaction before processing it for real in your accounting database.
• Reverse automatically almost all transactions
• Modify a transaction already processed (audit trails are kept in a special log)
• Benefit from a lot of reports giving you the information you want the way you want it (lists, histories, statements, etc.)
  

• Automatically calculates and charges late payment interests with or without free interest period
• Specify a minimum amount under which there will be no interest nor administrative fees
• Specify minimum fees to be applied if the calculated interests are lower than the minimum
• Indicate a differential rate based on a global prime rate, avoiding to change the interest rate in all your associations (PRO)
• Attach one or more transaction or invoicing groups to the regular one and have them processed automatically at the same time (Example: charging the TV Cable fees to owners and /or tenants)

• A special assessment proportional to the fractions and have all amounts calculated automatically for every one
• A special assessment for any amount for some or all owners’ or tenants’ accounts
• A credit note to some or all your owners (and tenants if it is not proportional to the fractions)
• Charge taxes (if you have to and if you have bought the special module needed for that function)
• Have some or all your receivables collected automatically with an electronic file produced by Condo Manager (and sent to the bank after)
  

• Balance Sheet
• Net Income Statement
• Net Income Statement compared to the budgets
• Annual and monthly budgets, compared with the last year and to the proposed budget for the next year
• Trial Balance
• Lists of receivables and payables with or without detailed transactions, sorted chronologically or not (30, 60, 90 days)
• Make your financial statements look the way you want. Personalize your presentation, by grouping accounts in the category you want. Name these categories and even accounts themselves without affecting their real name in your bookkeeping. New!

• Deposits
• Checks
• Banking Reconciliation New!
• Direct payment file (Pre-Authorized Payments)
• Suppliers’ invoices and credit notes (accounting entries)
• Association’s invoices and credit notes (accounting entries and items themselves)
• Service requests and work orders
• Security Deposits New!
• Letters and E-mails sent to owners, tenants and suppliers
• Text of phone calls to or from owners, tenants and suppliers New!

• Units (condominiums)
• Owners (with multiple owners per unit if required)
• Tenants
• Directors of the board
• Outside resource people or management enterprise (if any) New!

• Lists of accounts by category or altogether (Receivables, Payables, Revenues, Expenses, etc.)
• Lists of accounts by category or altogether with transactions, aged reports, detailed reports with invoices, etc.
• Individual invoice list for receivables or payables
• Receivable or payable aged reports (30, 60, 90 days)
• List of regular common fees with fractions and undivided rate (if any)
• List of receivables with addresses, phone numbers and common fees
• List of tenants with addresses and phone numbers
• List of the directors of the board with a brief description of their responsibility
• List of the units (apt) with fractions, parking lot and locker numbers, etc.
• List of owners with their entry code etc..
• Labels (stickers) for all account categories or personalized ones

• Local backups (on your hard disk) automatically done when closing the program or launched on request
• Web backups (on our Web site) automatically done when scheduled or launched on request.
• Restore your local or Web backups with the click of the mouse, using the Restoration Wizard

• Integrated word processor merging data automatically which can be printed or sent by E-mail personalized letters to owners, tenants or suppliers (based on their language code and choice for communications – mail or E-mail)
• E-mail function integrated all over the software
• E-mail distribution groups New!
  • Create groups of owners or administrators and reuse them at will after
  • Don’t search for E-mail addresses, they are available right there in the list
• Don’t search for a copy of a letter or E-mail or a handwritten note misplaced since all letters, E-mails and even text of phone calls are recorded and can be displayed and printed at any time after (via the Communication History)

• Manage easily all your service requests and work orders and display or print them using several kinds of reports (pending, authorized, refused, by suppliers, etc.)
• Consult the service request or work order History or perform a global search for anything within all of them and in all associations (PRO)

You Want to Export a Report or Data? A Few Clicks, It’s Done!

• All financial statements, account statements, lists or reports and any document that can be displayed on screen, can be printed, sent by E-mail, exported as an Excel file or a .pdf file (Adobe Acrobat Reader) New!
  

• Use the integrated word processor and send a personalized letter to all your owners to inform them
• Print the lists for attendees (to be signed when owners enter the meeting room)
• Print ballot papers in advance with the number of votes, name of the owner and unit number
• At the meeting, use Condo Manager to calculate if quorum is reached
• Calculate the results of all votes, save them (and print them if you want)
• Use the word processor after the meeting to thank your owners for their presence and attach the minutes of the assembly and give them their new periodical condo fees for the next year, Condo Manager having automatically calculated and printed the amount for each of them

• If you require a security deposit for some rentals, like room rentals, sport club keys, etc. you can manage them easily:
• When registering the deposit, you can print a receipt or an invoice right away
• Payment can be done cash, by check or debited in the owner’s account
• Have a due date calculated automatically if you want

• The closing of the financial year is entirely automated. Launch it and everything will be done automatically. Revenue and Expense accounts will be reduced to zero and the net income will be transferred to the Capital account. Balances will be transferred to the new year, starting and ending date will be changed, all histories will follow, transactions for the new year will be kept in the database and we will create a folder and a new database for the past year, which will stay available as a previous year.
• Use Condo Manager to prepare the budgets for the next year and to produce a comparative report with the real figures and budgets for the current year and a comparison with the new proposed budgets for the next year.
• Print the payment coupons to be sent to owners to have these coupons back with their payments.
• Send automatically an account statement for all accounts having a balance at the end of the year
• Produce all financial statements and different listings to facilitate the audit of the books by the public accountant.

Get Help When you Need It

• When locating the mouse pointer on any button or field, a pop-up appears giving you instant and useful information.
• If it is not enough, hit F1 on the keyboard to displayed help about the screen you are in. New!
• You can consult anything in the instruction manual via the Help menu
• You can even type your own comments (sometimes, it is easier to understand when described with our own words)
• Consult the FAQ (Frequently Asked Questions). You could find an answer to your question
• Finally, if all that does not give you the answer, contact us by E-mail or use our toll free line to get assistance from a specialized technician
  

• Use the dynamic links spread throughout the software and navigate among your data as you would on the Net New!
• Filter your data to have only the ones you want on the screen. New!
• Use the search function available in all screens to find information within the same window
• View immediately an owner’s profile when in his statement and return in the statement automatically after New!
• Use the column headers to sort items by this column (even in an account statement) New!
• Click on the button " Full Screen " to make more room for your data (hiding temporarily some controls or selecting options) New!

• Add accounting notes to any transaction while processing it or after in the General Ledger
• See totals displayed at the top of each column with numerical data
• Use the software with a Network
• Send E-mails to one, several or all recipients (each of them receiving an original to keep all E-mail addresses confidential for other people receiving the same E-mail)
• Use the To Do List function to scheduled tasks to be done on specific dates, and extract them by month, day or date
• Use the on screen calculator and calculate taxes with a mouse click (with an on screen ribbon and printable data)
• Use the on screen 6 month calendar (move it on screen like the calculator)

• List of receivables (Account numbers, names and balances)
• List of detailed receivables (including detailed invoices)
• List of aged receivables 30, 60, 90 days
• List of payables (Account numbers, names and balances)
• List of detailed payables (including detailed invoices)
• List of aged payables 30, 60, 90 days

• Secured access to Condo Manager by global or restricted passwords
• The control can be by Associations or by Screens (or a mix of both) New!
• It allows to create users having a reading and printing password (these users can display and print everything but they can’t pass a transaction or change a password)
• Some of them could have the authorization to pass transactions in the previous periods or previous years

• Allows to define a prime rate to which the differential rate keyed in every association will be added to form the total rate that is going to be used for calculating interests. A big time saving if you manage a lot of associations, avoiding to open each of them and change their rate.

• Management company resource people and their responsibility (reports and lists) New!
• Account numbers (series of account numbers/Ranges) can be chosen based on your own needs
• Find who passed a transaction via the General Ledger using the right click of the mouse New!
• Payment Authorization Report
  • Print a list of selected invoices you want to be approved for payment (by the directors of the board) before making the checks. This list can be printed or sent by E-mail.